Human Resources Intern

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Department: Human Resources
Location: Harrisonburg-Rockingham Community Services Board
Employment Type: Internship / Temporary
Schedule: Flexible, based on department needs and intern availability
Reports To: Human Resources Manager or Designee

Compensation: There is no wage associated with this position.

Position Summary

The Harrisonburg-Rockingham Community Services Board is seeking a motivated and detail-oriented Human Resources Intern to support the daily operations of the Human Resources Department. This internship is an excellent opportunity for a student or emerging professional interested in gaining hands-on experience in public sector human resources, employee records, benefits administration, recruitment, compliance, and HRIS data entry.

The HR Intern will assist with a variety of administrative and project-based tasks that support employee services, compliance, onboarding, benefits, and overall department efficiency.

 

Key Responsibilities

The HR Intern may assist with the following:

Recruitment and Onboarding Support

  • Assist with organizing recruitment files and applicant documentation.
  • Help prepare new hire orientation folders and onboarding materials.
  • Assist with tracking new hire paperwork and required documentation.
  • Support HR staff with job posting updates, and candidate communication as needed.
  • Help ensure onboarding checklists are complete and accurate.

Personnel File and Compliance Support

  • Assist with organizing and auditing personnel files.
  • Help maintain required employment documentation in accordance with agency procedures.
  • Support file audits related to employee records, benefit files, E-Verify documentation, background checks, and other HR compliance areas.
  • Assist with scanning, filing, labeling, and maintaining confidential HR records.
  • Assist in scheduling group orientations and other trainings

 

Benefits and Leave Administration Support

  • Assist with benefit file organization and data review.
  • Help with tracking open enrollment documentation and employee benefit elections.
  • Support HR staff with benefit-related data entry and reconciliation projects.
  • Assist with maintaining FMLA, short-term disability, and leave tracking records.
  • Help prepare employee benefit packets or informational materials.

 

HRIS and Data Entry Support

  • Assist with data entry in HR systems such as MUNIS, Bernie Portal, or other agency systems.
  • Help review employee records for accuracy and completeness.
  • Assist with tracking employee changes, forms, and documentation.
  • Support HR projects related to system cleanup, reporting, and record maintenance.

 

General HR Department Support

  • Assist with preparing HR forms, flyers, notices, and employee communication materials.
  • Help organize HR documents, templates, and process guides.
  • Provide administrative support for staff recognition, employee events, trainings, or special projects. (If we doing any of these things they could take the lead)
  • Assist with copying, scanning, filing, file creation, and other general office duties.
  • Maintain confidentiality and professionalism when handling employee information.

 

Learning Opportunities

This internship provides exposure to several areas of human resources, including:

  • Public sector HR operations
  • Recruitment and onboarding
  • Benefits administration
  • Employee records management
  • HR compliance and confidentiality
  • HRIS data entry and reporting
  • Leave administration, including FMLA and short-term disability tracking
  • Workplace policies and employee communication

 

Qualifications

The ideal candidate will have:

  • Current enrollment in or recent completion of a program in Human Resources, Business Administration, Public Administration, Psychology, Social Services, or a related field preferred.
  • Strong attention to detail and organizational skills.
  • Ability to maintain confidentiality.
  • Professional communication skills.
  • Basic computer skills, including Microsoft Word, Excel, and Outlook.
  • Willingness to learn and assist with a variety of HR-related tasks.
  • Ability to follow instructions and work both independently and as part of a team.

 

Preferred Skills

  • Interest in human resources, public service, nonprofit work, behavioral health, or local government.
  • Experience with data entry, filing, customer service, or administrative support.
  • Comfort working with confidential information.
  • Ability to manage multiple tasks and meet deadlines.

 

Physical and Work Environment Requirements

This position is primarily office-based and may involve sitting for extended periods, using a computer, scanning documents, filing records, and occasionally lifting or moving file boxes or office materials. Persons in this position may need to lift up to 35 pounds at a time.

 

Confidentiality Requirement

The HR Intern will have access to confidential employee and agency information. The intern must maintain strict confidentiality at all times and follow all agency policies and procedures related to employee records and sensitive information.

How to Apply

Interested applicants should submit a resume and any required internship documentation through the agency’s application process.