General Statement of Duties:
Performs a variety of moderately complex accounting and reimbursement tasks. The position requires exceptional attention to detail, strong spreadsheet and financial software skills, the capacity for handling a high volume workflow that may involve competing demands, and the ability to adapt to new work procedures and new situations, as well as maintaining consumer confidentiality. The incumbent closely coordinates work assignments and responsibilities with Controller and CFO. This position reports to the Controller.
This position is classified non-exempt under the provision of the Fair Labor Standards Act.
Major Essential Functions:
Job duties will evolve and may change based on agency demands.
Performs accounting duties in accordance with policies and procedures that include collecting,
processing, entering, posting, verifying, reconciling, and reporting functions. May reconcile bank deposits and general ledger accounts, enter miscellaneous cash receipts, apply miscellaneous accounts receivable payments, and perform asset inventory.
Support month-end and year-end close process.
Monitors and serves as primary DAP program payment liaison with the Regional Team at Region 10
Prepares reports as directed by the Controller and/or CFO
Assists with analyzing monthly data for reporting to the Fiscal Committee.
Assists with preparation of monthly budget vs actual statements for department heads/Directors
Prepare miscellaneous accounts receivable invoices in accounting software.
May provide administrative support for Controller and assist with other general office duties.
Assists with various billing and reimbursement tasks when needed
Manages petty cash and may audit other locations.
May prepare bank reconciliations under the Supervision of the Controller.
Reconciles General Ledger accounts as directed
Participates in any software or system process updates/upgrades.
Serves as the primary SOD (Set Off Debt) program administrator
Reconciles AR activity in Credible
Assists with annual audit preparation
Verify, allocate, post and reconcile transactions
Maintains financial security by following internal controls
Serves as primary backup to the Payroll Specialist and is able to run payroll independently
May prepare various reports, including insurance exception reports, Medicaid spend-down information for on-site Department of Social Services Worker, and APR and SPO data.
Maintains effective relationships with co-workers and consumers based on courtesy, compassion,
Serves as back-up other departmental functions or perform other duties and special projects as assigned, consistent with established operational policies and procedures.
Required Knowledge, Skills and Abilities:
Thorough knowledge of Excel and demonstrated knowledge of computer operations; technical knowledge of accounts receivable and medical billing practices with emphasis on managed care and third-party payments; excellent knowledge of office procedures and equipment; flexibility with work duties; ability to work independently, but coordinate responsibilities and assignments with the work of others; ability to perform detailed, accurate work; ability to understand and follow oral and written directions; ability to communicate effectively, verbally and in writing; excellent interpersonal skills; ability to use good judgment and exercise tact; ability to explain complex payment/billing issues in an understandable manner; ability to make decisions and initiate action based on established policies and procedures; ability to seek and use supervision appropriately; dependability; ability to work as a team member, within the department and the agency; and ability to maintain confidentiality.
Minimum Educational Experience:
Bachelor’s degree in business related field required (Accounting, Finance, Economics, etc); plus two years progressively responsible experience in relevant administrative support work, including reimbursement and/or accounting responsibilities, OR any equivalent combination of training, experience, and aptitude that provides the required knowledge, skills and abilities.
Equipment: PC and designated software, adding machine/calculator, copy machine, fax machine, printer, document scanner, and telephone system.
Work Environment: General office environment with normal lighting levels, temperature ranges, air quality, ventilation, and noise levels.
Work Location: North Main Street Campus, Harrisonburg, VA .
Work Hazards: Some hazard associated with repetitive motion necessary for data
entry/typing; standard hazards associated with human services environment.
Work Schedule: Monday through Friday, regular office hours; some evening hours as scheduled; additional hours as needed to perform job requirements. Regular attendance is required. This position is required to take at least five consecutive days of leave each year.