General Statement of Duties:

Coordinates and manages the accounting for general ledger, payroll, and accounts payable. Provides oversight and day-to-day management of Board fiscal operations; oversees design and implementation of internal control functions; carries out assigned duties in compliance with Department of Behavioral Health and Developmental Services (DBHDS) performance contract requirements. Oversees accounting system in accordance with generally accepted principles, and in compliance with agency policies and procedures, professional practices, public/governmental accounting, state and federal tax laws and regulations. Generates financial reports, monitors grants, and oversees fiscal management of the CSB and its services. The incumbent also supervises accounts payable, payroll processing, payee program assistant, financial and facilities management specialist, and accounts receivable functions of the Board and provides technical assistance to other administrative support areas. The position reports to the Chief Financial Officer.

This position is classified as exempt under the provision of the Fair Labor Standards Act.

Major Duties and Responsibilities:

Assumes lead responsibility in the preparation and/or approval of Board financial transactions and reports.

Hires and supervises staff and directs day-to-day functions related to accounting. Specifically, provides oversight and staff supervision for activities associated with general ledger, accounts payable, and internal control. Interprets, implements and assesses staff compliance with related Board policies and procedures. Designs, develops, coordinates, and maintains implementation of new and/or modified accounting/recording policies and procedures.

Oversees ongoing fiscal practices to ensure compliance with federal, Departmental, and other regulatory mandates, funding restrictions, and special costing or reporting requirements. As needed, recommends plans of correction to the Chief Financial Officer Executive and implements approved plans of corrections.

Produces annual budget(s) for the agency, in coordination with other CSB staff (e.g., HR Manager, Directors, ITC Coordinator, etc.) under the direction of the Chief Financial Officer.

Produces and/or oversees key reporting activities including budgets, financial reports of expenditures and reimbursements, etc. and ensures timely and accurate reports to management, Board Fiscal Committee, and DBHDS.

Assumes lead responsibility for coordinating with the Board’s independent auditors to prepare schedules, worksheets and audited financial statements for each fiscal year, and maintenance and improvement of the Board’s system of internal controls within available resources.

Provides staff support to the Board’s Fiscal Committee. Prepares periodic and annual reports for agency management and external parties.

Prepares financial information for the annual Performance Contract, all submissions and revisions, and related reporting for DBHDS.

Ensures accurate and timely close-out of all accounting/activities for fiscal year end and calendar year end as appropriate, including preparation of all trial balances, financial reports, 1099’s etc. Prepares month-end distribution entries for administrative overhead and program support expenses.

Monitors and prepares reimbursement requests for services provided under grant reimbursement status.

Ensures proper reconciliation of monthly bank statements and oversees all banking services procured. Reconciles remittance spreadsheets and adjustments entries for health and dental insurance plans, VRS, disability insurance, COBRA premiums, etc. Reconciles miscellaneous balance sheet (liability) accounts. Reviews report of invoices to be paid, and reconciles to checks prepared.

Maintains operating checking account and oversees preparation of manual checks in accordance with policy. Makes bank deposits and/or logging in mail receipts as needed.

Assumes lead responsibility for supervising payroll process and coordinating payroll direct deposit.  Reviews payroll maintenance entries and adjustments. Reviews preliminary payroll register and oversee necessary adjustments. Reconciles and prepares quarterly federal payroll taxes filing and required year-end filings.

Makes recommendations and manages CSB investments, including LGIP and other accounts, under the supervision of the Chief Financial Officer.

Completes financial sections of DAP revenue and expenditure reports in accordance with DBHDS instructions and DAP Administrative Manual.

Updates and prepares annual sliding scales for Board consideration.

Maintains working knowledge of compliance requirements of Federal, State and other regulatory entities; alerts Chief Financial Officer of instances of non-compliance with standards delineated in the DBHDS Community Services Performance Contract and the Board-approved “Financial Management Policies and Procedures Manual.”

Maintains accurate asset inventory system and related reports. Oversees bi-yearly physical asset inventory.

Supervises financial operations of the CSB Representative Payee Program.

Manages purchase order system.

Maintains procurement file with copies of back-up documentation for banking and auditing services procurement transactions requiring competitive bids by Board policy.

Oversees the fiscal transactions of the Rockingham-Harrisonburg Halfway House, Inc. and ensures necessary financial reports and annual IRS tax return are processed.

Expands own knowledge of job related areas by such means as academic study, independent reading, and attending outside conferences, workshops, etc.

Maintains effective relationships with co-workers and customers based on courtesy, compassion, and respect.

Responsible for other duties as assigned, consistent with established operational policies and procedures.

 Required Knowledge Skills and Abilities:

Thorough knowledge of accounting, budget, fiscal and management theories, and business principles ; thorough knowledge of internal and external auditing practices; thorough knowledge of tax laws and regulations; considerable knowledge of operation of  agency programs and financial practices and procedures; ability to manage automated systems for accounting and accounts receivable; general knowledge of reimbursement/billing practices and procedures; ability to plan the work of, supervise, and evaluate the work of professional staff; ability to communicate effectively orally and in writing; exceptional interpersonal skills to obtain and clarify complex information and obtain the cooperation of others within and outside of the agency; makes presentations and conducts training; ability to collect, complete and evaluate statistical and financial data and to prepare financial reports;  accountability, efficiency, accuracy, productivity and effective interactions with other staff and consumers; knowledge of cost accounting, auditing standards, cash and asset management, and internal control structures; ability to generate requisite financial reports; skills in governmental budgeting and grants management; ability to engage in appropriate independent action and to take appropriate initiative based on agency policies, procedures and practices; dependability; efficiency; and ability to be a team player.

Minimum Experience and Education:

Bachelor’s degree in Finance, Accounting, Business Administration or related area required; extensive experience in accounting reimbursement and in managing automated financial systems; supervisory experience; considerable experience in the financial management of a public-service organization preferred.