Archive for category: Employment

General Statement of Duties:

Provides leadership and oversight to agency’s accounting, accounts payable, representative payee, and payroll staff and processes. Prepares and maintains financial records to track the organization’s assets, liabilities, and revenue activities. Performs accounting duties in accordance with policies and procedures that include collecting, processing, entering, posting, verifying, reconciling, and reporting functions. Overseas and provides direction to the accounts payable processes, representative payee, and payroll processes. Will serve as back up as needed for duties completed by team members. The position requires the ability to effectively communicate with others, manage a variety of tasks and be able to help team members meet deadlines in a timely manner.  In addition, the position requires exceptional attention to detail, strong spreadsheet and financial software skills, the capacity for handling a high-volume workflow that may involve competing demands, and the ability to adapt to new work procedures as well as maintaining confidentiality. This position reports to the Chief Financial Officer.

This position is classified as Exempt under the provision of the Fair Labor Standards Act.

 

Major Essential Functions:

• Provides leadership and oversight to the accounting, accounts payable, representative payee, payroll processes and staff. Directly supervises accounting, accounts payable, representative payee, and payroll staff; directs day-to-day functions related to accounting, accounts payable, representative payee and payroll.
• In collaboration with CFO, we make recommendations for hire for accounting, accounts payable, representative payee and payroll staff.
• Provides oversight and staff supervision for activities associated with general ledger, accounts payable, payroll and internal controls.
• In consultation with CFO, interprets, implements and assesses staff compliance with related Board policies and procedures. Designs, develops, coordinates, and maintains implementation of new and/or modified accounting/recording policies and procedures.
  • Provides support to Staff Accountant in preparing journal entries for month-end closing as assigned based on the closing schedule and performs duty in the absence of Staff Accountants.
  • Oversee the process of reconciliation of AR Activity in Credible to the general ledger in ERP software completed by Staff Accountant. Revenue export from Credible to posting in Munis. Perform duties in the absence of Staff Accountants.
  • In collaboration with Staff Accountants, maintain schedules and supporting documentation for all asset and liability accounts. Other team members provide aging reports for AR and AP, payroll liabilities, and other process areas. All general ledger reconciliations are reviewed by CFO during closing.
• Monitors and, as needed, prepare reimbursement requests for services provided under grant reimbursement status.
• Supervises payroll process and coordinates payroll direct deposit. Reviews payroll maintenance entries and adjustments. Reviews preliminary payroll register and oversees necessary adjustments. Reconciles and prepares quarterly federal payroll taxes filing and required year-end filings.
• Oversee and supports Staff Accountants in reconciling remittance spreadsheets and adjustments entries for health and dental insurance plans, VRS, disability insurance, COBRA premiums, etc. Reconciles balance sheet accounts.
• Serves as primary backup to the Staff Accountants and can complete payroll independently.
• Liaison between Human Resources and Staff Accountants for Munis system issues and payroll discrepancies.
• Is a key member in orientation and training for payroll position and general ledger activities.
  • In coordination with the Staff Accountants, is responsible for coordinating and/or completing monthly checklist of items for CFO’s review and sign off.
• Maintains confidentiality of financial and payroll data within the agency and especially within the finance team.
  • Understanding of ERP system, reporting and aids other team members as needed.
  • Works with team members to timely follow up and resolution of account discrepancies or issues identified as it relates to general ledger, cash accounts, payments, or payroll.
• Reviews transactions are coded to the correct GL account (object) and department (Org), and/or program.
• Manages the appropriate timing of payments to vendors, employees, clients and various payroll withholdings.
• Maintains various checking accounts and oversees preparation of payments in accordance with policy. Make bank deposits and/or logging in mail receipts as needed.
• Review invoice items to be paid and reconcile to checks prepared.
• Oversee the reporting deadlines for tax filings are met including preparation of W-2’s.
• Provides ad-hoc reporting at the request of CFO and/or Leadership Team.
• Maintains and supports internal controls for all financials as identified.
• Completes time sensitive tasks in the CFO’s absence.
• Serves as the primary backup for Staff Accountants, and representative payee staff.
• Assists with annual audit preparation as needed.
• Maintains effective relationships with co-workers and clients based on courtesy, compassion, and respect.
• Is responsible for other duties as assigned, consistent with established Board policy and procedures.

 

Required Knowledge, Skills and Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Knowledge of general financial accounting and cost accounting.
• Understanding of and the ability to adhere to generally accepted accounting principles (GAAP).
• Proficient with Microsoft Office Suite or similar software, and ERP software-Dynamics preferred, but not required.

• Works independently, but coordinate responsibilities and assignments with the work of others as needed; seeks and use supervision appropriately
• Makes decisions and initiate action based on established policies and procedures.

 

Minimum Educational Experience:

Bachelor’s degree in business related field required (Accounting, Finance, Economics, etc); at least three years of related experience required, preferable if candidate has supervisory experience OR any equivalent combination of experience or training which provides required knowledge, skills, and abilities.

 

Other Information:

Equipment: PC and designated software, adding machine/calculator, copy machine, fax machine, printer, document scanner, and telephone system.

Work Environment: General office environment with normal lighting levels, temperature ranges, air quality, ventilation, and noise levels.

Work Location: 1241 North Main Street Campus, Harrisonburg, VA

Work Hazards: Some hazard associated with repetitive motion necessary for data

entry/typing; standard hazards associated with human services environment.

Work Schedule: Monday – Friday between 8am – 5pm; additional hours as needed to perform job requirements.  Regular attendance is required.  This position is required to take at least five consecutive days of leave each year.

HIPAA Access Level 3:  Read-only access to protected health information (PHI), limited to minimum necessary, and full read/write access to demographic and financial information, limited to the minimum necessary, for all clients as part of staff provision of support services in agency health care operations.  Staff at Level 3 are allowed to seek out client PHI as necessary to perform assigned duties, but are expected to exercise due precautions to avoid exposure to PHI which is not necessary to perform these assigned duties.  Utilization of information will be in accordance with HIPAA regulations regarding use limitation, disclosure and requests of PHI.

General Statement of Duties:

This position is a primarily office-based role that will provide administrative support to the Assertive Community Treatment (ACT) team. Support includes, but is not limited to, answering phone calls, coordinating client scheduling, reviewing and monitoring third party insurance authorizations, organizing client charts, maintaining daily meeting logs and client logs, assisting other service providers or prospective participants complete ACT referral documentation, processing referrals, collecting data and completing data entry

The ACT Supervisor directly supervises the Program Assistant position.

Persons in this class are classified non-exempt under the Fair Labor Standards Act.

Major Essential Functions:

Provides administrative support to the entire ACT Team, with intensive support to the Team Leader, and Psychiatric Care Provider;

Schedules appointments for ACT staff;

Utilizes a multi-line phone system to answer incoming ACT calls in a prompt, helpful, and professional manner; appropriately directs calls and assists with ensuring urgent needs; develops knowledge of consumers in order to best meet their needs and route their calls;

Maintains client records and follows established guidelines for:  filing and retrieving documents, transferring medical records within the HRCSB, ensuring current documents are stocked and available for staff utilization, and protecting the confidentiality/security of client records;

Orients new employees to office protocol and procedures;

Assists staff in problem solving issues with office equipment, including computers, software, printers, etc.;

Distributes program, courier, and US mail, bulletins, memos, and notices in a timely fashion;

Reviews expenditures for accuracy and conformance with established guidelines/standards (a high degree of accuracy and attention to detail is required); researches concerns and reports discrepancies to supervisor;

Prepares payment vouchers and processes invoices for payment;

Implements and maintains new tracking mechanisms upon request and prepares daily, weekly, monthly, and quarterly reports for Team Leader on multiple data elements, e.g. pharmacy, monthly breakdown of expenditures by funding type, etc.  Tracks ACT data using a DBHDS database and submits reports by deadlines;

Assists with maintaining resource information, updating Consumer List, and keeping information current and available to staff in the ACT folder;

Serves as the program’s liaison by partnering with other departments and outside vendors to a) provide program-related information/reports, b) keep equipment functional and available, and c) resolve issues that may ACT program performance, and collaborate with client payees regarding mailing arrangements for transient clients;

Undertakes responsibility for special projects and assists with organizing team events.

Organizes, maintains, and adjusts complex file system in order to provide ready access to information and to produce unscheduled reports when needed;

Maintains the ACT database;

Performs other related duties as requested or assigned.

Makes effective use of available technology, including computers, e-mail, voicemail and electronic health record;

Maintains effective relationships with co-workers and consumers based on courtesy, compassion and respect;

Performs other duties as agency needs require.

Required Knowledge, Skills, and Abilities:

Strong organizational skills and attention to detail, ability to assume appropriate initiative and set and meet goals; ability to work cooperatively and effectively with other individuals and organizations; demonstrated effective communication skills, good judgement and conflict resolution skills; computer literacy and word processing skills required, the ability to create spreadsheets and previous experience with data collection platforms a plus. Knowledge of mental health, substance abuse, intellectual disability concepts, and basic understanding of practices such as Housing First, Motivational Interviewing, Harm Reduction and Trauma Informed Care is a plus. Possession of a valid VA driver’s license and acceptable driving record.

Minimum Education and Experience:

High School diploma or equivalent. Minimum of two years of administrative and/or clerical experience in an office based setting, with preference for some experience with behavioral health OR any equivalent combination of education and experience which provides the required knowledge, skills and abilities.

Other Information:

Work Equipment: Smart Phone, calculator, computer and related software, multi fax/copier/printer/scanner machine, vehicle.

Work Environment: General office environment with normal lighting levels, temperature, air quality, ventilation and noise levels.

Work Location: 1241 N. Main St. office and other community sites as necessary.

Work Hazards: Standard hazards associated with a mental health treatment environment. Standard hazards associated with human service residential environment including hazards associated with problem behaviors. Use of universal precautions required.

Work Schedule: Monday through Friday, regular office hours; additional hours as needed to perform job requirements. Regular and reliable attendance is required.

into various platforms, and other duties that support the daily functions of ACT program.

 

Full time, salaried position to serve as the primary intake person for Intellectual and Developmental Disability services. Activities include meeting with individuals and families to complete functional assessments, adding individuals to the statewide Developmental Disability Waiting list, planning and/or attending community outreach events, and supporting the ID/DD program’s management of the DD Waiver slot allocation process. Candidates need the ability to track and organize numerous concurrent requests for services, an ability to clearly communicate and explain complex systems and procedures, and a willingness to speak to community groups in various public settings. Requires knowledge of developmental disabilities and documentation procedures; and a working knowledge of client rights and local service systems.
Graduation from an accredited college or university with a bachelor’s degree in human services, special education or a related specialty, plus developmental disability work experience or relevant education that indicates that at entry level he possesses the knowledge, skills, and abilities indicated above.

General Statement of Duties:

Residential Relief Staff provide direct client services to the residents of Community Services Board operated residential services. Residents are individuals with serious mental illness who are residing in supervised residential setting. Residential Relief Staff work assigned hours in order to ensure staffing coverage to meet the needs of the residents.

Services include training and support in daily living skills, household management skills, supportive and/or educational counseling, client goal-setting and progress evaluation, activities to promote community integration, on-site support and emergency intervention. The Residential Site Coordinator supervises the work of the Residential Relief Staff. The work requires that confidentiality be maintained in accordance with Board policy. Discretion and independent judgment in providing services are required.

Persons in this class are classified as non-exempt under the Fair Standards Labor Act.

Major Essential Functions:

Develops knowledge of residents’ strengths and needs, including background information about social, psychological, medical, independent living characteristics.

Works assigned hours and/or stays overnight to provide oversight for residents, including some scheduled hours when other agencies are closed.

Provides supervision and guidance to residents, helping establish and maintain daily living routines.

Provides direct training and support to residents based on their needs and interests in order to maintain or improve their community living skills.

Develops and maintains supportive relationships with residents which promote maximum functioning of each individual.

Provides supportive and/or educational counseling, in keeping with each resident’s individual services plan.

Provides crisis intervention as needed, accessing emergency services as appropriate.

Plans and conducts activities with residents to promote community integration.

Summarizes clients’ activities and makes written reports.

Handles any physical plant emergencies.

Maintains effective relationships with co-workers and clients based on courtesy, compassion, and respect.

is responsible for other duties as assigned, consistent with established policy and procedures.

Required Knowledge, Skills and Abilities:

Working knowledge of mental illness and substance abuse; some knowledge of principles, practices, and methods of mental health education and counseling; principles of record keeping and documentation; basic ethics appropriate to a helping relationship including confidentiality issues; demonstrated ability to work with targeted populations; ability to instruct and support clients; ability to work effectively with clients and service providers in the community; good interpersonal skills including the ability to empathize, demonstrate respect, communicate warmly and honestly, and allow a client to assume responsibility for himself/herself; show good judgment and ability to communicate effectively, both verbally and in writing.

Additional Requirement:

Possession of a valid driver’s license and acceptable driving record.

Minimum Education and Experience:

Graduation from an accredited college or university with a bachelor’s degree in human services or a related specialty; OR graduation from an accredited college or university with a bachelor’s degree in another field with a minimum of 16 credit hours in a human services or related specialty.

Qualifications

Employment contingent upon qualifying for QMHP or QMHP-T within three months of start date.

Other Information:

Equipment: Telephone, vehicle, breathalyzer

Work Environment: CSB operated residential settings, community settings, and offices with lighting levels, temperature ranges, air quality, and ventilation and noise levels as provided in each setting.

Work Location: CSB operated residential settings; community settings.

Work Hazards: Standard hazards associated with a mental health treatment environment.  Standard hazards associated with human service residential environment including hazards associated with problem behaviors; occasional hazards associated with community activities; occasional hazards associated with being the sole staff member on the house premises.

Work Schedule: Hours are scheduled to provide support to residents based on their needs and include evening and weekend responsibilities. Flexibility is required in order to meet and respond to residents’ needs. Regular and reliable attendance is required.

 

General Statement of Duties:

To plan, implement, and supervise the day-to-day delivery of Emergency Services for the Harrisonburg-Rockingham Community Services Board. Under the supervision of the Director of Crisis Services the Senior Emergency Services Manager is responsible for the supervision of the CSB’s Emergency Services programs that provide 24/7 mental health and substance abuse emergency services including the Crisis Intervention Team Assessment Center (CITAC), oversees the coordination of Local Inpatient Purchase of Services (LIPOS) and Mandatory Outpatient Treatment (MOT). The Senior Emergency Services Manager acts as a community liaison with our local hospital and law enforcement. The position requires the highest level of confidentiality, strong diagnostic and assessment skills, outstanding skills in problem solving and conflict resolution, and the ability to work effectively with other CSB service supervisors/coordinators and community providers in planning and implementing the emergency services system.

Persons in the position are classified exempt under the Fair Labor Standards Act.

Major Duties and Responsibilities:

Assures the immediate and effective 24-hour delivery of emergency/crisis intervention services to all those requesting or requiring such services, by overseeing the scheduling and supervision of staff to provide that service;

Ensures coverage of clinical consultation 24/7 to Emergency services clinicians and appropriate back up is available as needed.

Ensures that each Certified Preadmission Screening Clinician has a minimum of 5% of the cases where an emergency evaluation was conducted is reviewed annually.

Oversees and coordinates the use of Local Inpatient Purchase of Services (LIPOS) funds.

Provides oversight to the Mandatory Outpatient Treatment (MOT) process.

Maintains and informs staff of up to date information and procedures related to initiatives and guidelines from DBHDS.

Collaborates with Coordinator of Crisis Services to ensure least restrictive interventions in the delivery of all services.

Maintains current expertise regarding legal and clinical issues related to commitment, pre-screening, and involuntary certification, and imparts that knowledge with other CSB staff who provide emergency services;

Meets, as needed, with other CSB coordinators/supervisors and Directors to plan for the effective utilization of staff in Emergency Services;

Provides training in emergency intervention/pre-screening-crisis intervention as needed;

Ensures appropriate training and clinical consultation to both day and after-hours staff as needed/indicated;

Assures that the quality of clinical services is maintained through individual and group supervision;

Provides data as required for performance contract, reimbursement, APR, and program planning/evaluation purposes, by assuring the validity of Emergency Services data;

Provides up to date data reports and quarterly narratives for DBHDS Program Manager;

Assures maintenance of records/documentation for Emergency Services (including ES After Hours paperwork) to be in compliance with Board policy and standard procedures;

Maintains and assures that staff uphold effective relationships with co-workers and customers based on

courtesy, compassion, and respect;

Makes effective use of available technology, including computers, e-mail, and voice mail in order to enhance customer service;

Develop and revise program policies and procedures as indicated;

Is responsible for other duties as assigned, consistent with established policy and procedure.

Required Knowledge, Skills and Abilities:

Thorough knowledge of the principles and techniques of emergency intervention, pre-screening, and legal issues related to the commitment process; advanced skills in delivering emergency services and in crisis management; advanced knowledge and skills in administering intake/diagnostic mental health and substance abuse services to adults; thorough knowledge of the principles and methods of administration and supervision; advanced skills in providing administrative and clinical supervision; ability to plan, organize, develop, implement and evaluate a program of direct client services; excellent diagnostic and evaluative skills; knowledge of and adherence to basic ethics appropriate for a helping relationship; ability to work cooperatively and effectively with others; ability to speak and write concisely and effectively; demonstrated good judgment and conflict resolution skills; computer literacy and word processing skills preferred.

Minimum Education and Experience:

Graduation from an accredited college or university with a master’s degree in Human Services plus four years experience in a mental health, developmental disabilities, or substance use setting, or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Two years of supervision and emergency intervention experience are required. Professional licensure and Virginia Prescreen Certification required.  Staff member is responsible for submitting proof of license and certification renewal to the Human Resources office.

Other Information:

Work Equipment: Telephone, PC, word processing software, TDD.

Work Environment: General office environment with normal lighting levels, temperature, air quality, ventilation and noise levels.

Work Location: 1241 N. Main St. Work requires regular travel to hospitals, jails, etc.

Work Hazards: Standard hazards associated with a mental health treatment environment.

Work Schedule: Monday through Friday, regular office hours; additional hours as needed to perform job requirements.  Supervision of 24/7 services will require after hours contacts. Regular attendance is required.